Parent and Student Policy on Before and After School Clubs and Activities
QAE PTSA, 2012-2013
IMPORTANT: Before enrolling in any before and after school clubs and activities, parents and students must have read and agree to the terms in this policy. This document is prepared to help maintain the optimal learning environment for all children.
Before-school drop off policy: For before-school activities, parents/caregivers are responsible for taking their student to the activity room. Students should not be dropped off somewhere else in the school. Parents should sign in directly with the club instructor on the attendance sheet, before leaving the classroom.
Code of conduct: Students are expected to maintain the same behavioral standard that they would have during the formal school day. If a student is disruptive and prevents the instructor from conducting class or leaves the classroom without the instructor’s permission, a warning will be given to the student and a written notice will be sent home. After two such occurrences, the parents, the club instructor, and PTSA shall formally meet to discuss measures and find solutions to such problems. Should the problem continue, the PTSA will be notified and the student will be withdrawn from the class without tuition refund. For bathroom breaks, the club instructor may assign a student to accompany the child and they must return to the classroom promptly.
Transition time from before-school activities to school day: Following before-school activities, activity providers are responsible to escort students to the outside supervised play area before school starts. The providers will stay with the students until adult playground supervision is available.
Transition time from school day to after-school activities: After school, classroom teachers will normally escort their classes to the outside departure area. On the way, classroom teachers will leave activity-bound students at a designated meeting spot, where students will meet their activity instructors.
After-school attendance: Parents are responsible for reminding their children of after-school activities and for notifying their children’s classroom teacher about an after-school activity. If your child will be absent from an after school activity, please notify the activity provider as soon as possible and before the activity start time. Repeated absence (3 times) from after-school classes without notification will result in the student being withdrawn from the class with no tuition refund.
Transition time from after-school activities to Kids Co: Students who go to Kids Co after afternoon clubs must remain in the classroom with the club instructor until all other children have been picked up by their parents. The class instructor will then escort the students to Kids Co.
After-school pick up policy: For after-school activities, parents are expected to arrive at the classroom by the end of class for pick-up. Parents should let the club teacher know (verbally or by visual signal) about the pick-up before leaving with the student. To shorten pick-up time, parents should email the instructors for lengthy discussion on the student’s progress and arrange an in-person meeting to address concerns. In the event of a late pick up, parents should contact the activity provider directly as soon as possible. If parents are more than 5 minutes late repeatedly (3 times), activity providers may assess charges or terminate enrollment without tuition refund.
Parent observation: Parents are welcome to observe classes. However, parents should not interfere with the instruction and learning. To minimize class disruption, parents should communicate with the class instructors beforehand regarding when (e.g., the first half of a class) is the best time for observation.
Concerns and feedback: Parents are encouraged to communicate needs or give feedback with/to the instructor. When issues arise, parents should directly work with the instructor and club provider, outside of the class, as much as possible. If issues cannot be resolved after direct communication with the club, parents should contact the PTSA Before and After School Program Coordinator.
Allergies: Parents of students with severe allergies are responsible for contacting the activity provider/instructor in order to develop a formal health concern plan.